AccessNI Code of Practice
Churches and organisations wanting to use the Disclosure Service are required to fully comply with the AccessNI Code of Practice. Individuals or organisations that do not comply risk failing in their obligations, or even committing an offence, under the Human Rights Act and Data Protection Acts.
The AccessNI Code of Practice requires:
Statement of Intent / Equal Opportunities Statement
Statement of Intent / Equal Opportunities Statement All applicants for positions must be treated impartially (including those who have a criminal record), and not discriminated against unfairly. User organisations must have a written policy, though this does not mean an informed decision cannot be made where information revealed about an individual raises concerns in relation to the safety of children and vulnerable adults. This should be made available upon request to potential applicants.
Handling and Safekeeping of Information
Handling and Safekeeping of Information Churches/ organisations must have a written policy on the correct handling, storing and retention of Disclosure information. This should be available be made available to individuals at the point of requesting the person to complete an ANI application form.
Good Practice by the Registered Body/Umbrella Organisation
As a Registered Body, Thirtyone:eight is required to take reasonable steps to ensure those using the service are observing the ANI Code of Practice and complying with ANI requirements. For this reason Thirtyone:eight must be the only Registered Body used by the organisation (unless there is a requirement by another statutory body to use their services for a particular activity). From time to time checks may need to be carried out and written notice must be given in advance if its services are to be terminated. ANI operates a strict code of practice for its own handling and keeping of personal information and data. They also have a system for monitoring Registered Bodies that includes a formal complaints procedure. This can be accessed if there are concerns that the Registered Body is not working to ANI policies and procedures.