Disclosure and Barring Service Code of Practice

Churches and organisations wanting to use the Disclosure Service are required to fully comply with the DBS Code of Practice. Individuals or organisations that do not comply risk failing in their obligations, or even committing an offence, under the Human Rights Act and Data Protection Acts.

The DBS Code of Practice requires:

Fair Treatment

All applicants for positions must be treated impartially (including those who have a criminal record), and not discriminated against unfairly. User organisations must have a written policy, though this does not mean an informed decision cannot be made where information revealed about an individual raises concerns in relation to the safety of children and vulnerable adults.

Handling and Safekeeping of Information

The organisation must have a written policy on the correct handling, storing and retention of Disclosure information.

Good Practice by the Registered Body/Umbrella Organisation

As a Registered Body, thirtyone:eight is required to take reasonable steps to ensure those using our service are observing the DBS Code of Practice and complying with DBS requirements. For this reason we must be the only Registered Body used by the organisation (unless there is a requirement by another statutory body, to use their services for a particular activity). From time to time checks may need to be carried out and written notice must be given in advance if its services are to be terminated.

The DBS operates a strict code of practice for its own handling and keeping of personal information and data. They also have a system for monitoring Registered Bodies that includes a formal complaints procedure. This can be accessed if there are concerns that the Registered Body is not working to DBS policies and procedures.