Trips and outings

When planning a trip or activity away from your usual venue, safeguarding should be a key part of the process. You’ll need to make sure all planned activities are covered by your organisation’s safeguarding policy. This includes considering risks, supervision ratios, and how you’ll respond to any concerns that arise during the outing. 

• Before the trip, review your safeguarding policy and update it if needed - especially if the activities or setting introduce new risks, for example, having volunteers along who will also need to be safely recruited. This helps ensure everyone involved knows what’s expected and how to keep participants safe. 
• Visit the site before hand and conduct a full risk assessment.. 
• Check that the event is covered by your insurance. 
• Inform parents/carers of the itinerary in advance and who they should speak to if they have any questions or concerns. 
• Ensure relevant consent, medical and emergency contact forms are completed. 
• Ensure all healthy and safety requirements are met including fire safety and first aid cover. 
• Have an appropriate number of leaders and helpers for the activities planned. 
• Have appropriate transport arrangements in place 
• Consider the individual needs and accessibility requirements of the people attending. 
• Create a list of emergency health facilities near to where you are going with contact details and location - Accident & Emergency, 24-hour Pharmacy, GP surgery etc. 
• Ensure appropriate records are kept. 

Featured topics:

Adventurous Activities

Swimming trips